How Much Does
When I Work Cost in 2026?
When I Work lists per-user scheduling plans with time clock, messaging and multi-location features. Premium adds custom reporting, API access and SSO in the dated snapshot.
Confirm current plans and terms on the vendor site.
Check the vendor pricing source. Pricing record dated 2026-04-21; current terms may differ.
Listed prices are in USD. Confirm the billing unit, commitment, and current regional terms with the vendor.
Plans & Pricing
Essentials
Annual terms not recorded in this snapshot.
- perUser true
- users Unlimited
- scope Scheduling + time clock + messaging + multi-location + payroll/POS integrations + help center + live chat
Pro
Annual terms not recorded in this snapshot.
- perUser true
- users Unlimited
- scope + Advanced scheduling customization + streamlined operations
Premium
Annual terms not recorded in this snapshot.
- perUser true
- users Unlimited
- scope + Enhanced customization + custom reporting + API access + SSO/SAML + scheduling rules
Enterprise
Annual terms not recorded in this snapshot.
- scope Custom - for larger organizations
From the StackScored blog
Features
Comparison notes
When I Work is a candidate when the main need is scheduling, time capture and team communication. Test how your payroll or POS data moves through the integration before choosing a tier. Unlimited user capacity still means paying for each user. Premium may be necessary for the listed reporting or access requirements, but the record does not establish an automatic size threshold for upgrading. Verify current payroll options and supported locations directly.
Pros
- Scheduling, time clock and messaging listed across plans
- Multi-location support
- Premium lists API, SSO and custom reporting
Cons
- Per-user charges grow with the billed roster
- Advanced reporting and access features are on Premium
- Current integrations and regional requirements need confirmation
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Compare When I Work with
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See how When I Work pricing stacks up against other employee scheduling software products.
Building Your Business Stack?
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Frequently Asked Questions
- How much does When I Work cost?
- When I Work: $2.5/mo in the recorded pricing snapshot. Check each plan's billing unit, included usage and commitment length. Current vendor terms may differ.
- Does When I Work list a free plan or trial?
- No free plan is recorded. A trial is recorded for 14 days. Confirm availability, payment-card requirements and cancellation terms on the vendor site.
- What should I confirm before buying When I Work?
- Confirm the total for your required seats or usage, the billing commitment, any setup or add-on charges, renewal terms and cancellation rules. Missing prices or future rates are unknown, not zero or a guarantee of stable pricing.