Pricing comparison
7shifts vs When I Work
Side-by-side pricing breakdown for Employee Scheduling Software decision-makers
Each amount uses its recorded currency; no currency conversion is applied. Confirm billing units, commitments, and current regional terms.
Compare the plan that fits your requirements
Check billing units, included usage and renewal terms. Starting prices alone do not establish an overall winner.
Dataset dated 2026-04-21. Sources: 7shifts pricing and When I Work pricing.
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Recorded starting rates: 7shifts $34.99/mo; When I Work $2.5/mo. Billing units and commitments can differ. Compare the plans that include your required features, then request quotes for the same quantity and term.
Feature Comparison
| Feature | | |
|---|---|---|
| restaurant focused | Purpose-built for restaurant operations | Not recorded |
| pos integrations | Toast, Square, Clover, Aloha, NCR, Revel, Micros, others | Not recorded |
| tip pooling | The Works+ | Not recorded |
| free tier | One location and 30 employees in the historical snapshot; confirm current eligibility | Not recorded |
| auto scheduling | The Works+ | Not recorded |
| labor compliance | Not assessed by StackScored; verify scope, vendor terms, and your obligations. | Not recorded |
| task management | All paid plans | Not recorded |
| manager logbook | All plans | Not recorded |
| 7shifts payroll | Payroll offering; confirm availability, eligible plans and separate charges | Not recorded |
| team chat | Entrée+ | Not recorded |
| annual discount | ~15% vs monthly (approximate) | Not recorded |
| scheduling | Not recorded | All plans |
| time clock | Not recorded | All plans |
| team messaging | Not recorded | All plans |
| multi location | Not recorded | All plans |
| payroll pos integrations | Not recorded | All plans |
| unlimited users | Not recorded | No user-count cap listed; each user is still billed at the applicable rate |
| custom reporting | Not recorded | Premium+ |
| api access | Not recorded | Premium+ |
| sso saml | Not recorded | Premium+ |
| scheduling rules | Not recorded | Premium+ |
| countries | Not recorded | 50+ countries, 200,000+ workplaces |
| free trial | Not recorded | 14 days full features no credit card |
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Dive Deeper
About the employee scheduling software category
Scheduling products use different billing units. Deputy, When I Work and Sling list per-user rates; Homebase and 7shifts list per-location subscriptions. Free tiers have separate staff, location and feature limits. Restaurants may need POS and tip workflows, while other teams may prioritize time capture, approvals or access controls. The product names alone do not establish legal compliance or payroll inclusion.
How to choose between employee scheduling software options
Count both employees and locations, then price the features required by your actual scheduling process. Test shift swaps, availability, time capture, approvals and payroll export. For restaurants, verify your POS connection and tip workflow. For complex labor rules, check the specific rules supported and who maintains the configuration. Compare payroll as a separate service unless the current offer explicitly includes it.
Building Your Business Stack?
Decision-makers comparing tools often need more than one category. Here are related comparisons:
HR & Payroll
Compare base fees and per-worker rates by service.
Employee Engagement & Performance Management
Recorded from $4/mo (15Five)
Time Tracking
Recorded from $4.99/mo (Clockify)
Restaurant POS Software
Recorded from $69/mo (Lightspeed Restaurant)
Field Service Management Software
Recorded from $79/mo (Housecall Pro)
Frequently Asked Questions
- How do 7shifts and When I Work prices compare?
- 7shifts: $34.99/mo. When I Work: $2.5/mo. These are recorded starting prices; compare billing units, included usage and contract terms before treating them as equivalent costs.
- Which is better for my requirements, 7shifts or When I Work?
- Compare the recorded features and plan limits against your requirements, then confirm them with each vendor. This page does not establish hands-on testing or an overall winner.
- What happens after the first billing term?
- Use any recorded renewal rate as a dated observation. When a future rate is missing, ask the vendor; do not assume the starting price remains unchanged.