1v1 Pricing Showdown
Fathom vs Otter.ai
Side-by-side pricing breakdown for AI Meeting Notes decision-makers
Prices in USD, verified from the United States. Regional pricing may vary.
When choosing between Fathom and Otter.ai for your ai meeting notes stack, the right answer depends on three things: your budget, the specific features you actually use day-to-day, and your tolerance for renewal-price increases. Below we lay out the prices each vendor advertises today (verified against their live pricing pages), the plan limits that decide whether they'll fit your team, and the features that differ between them.
Fathom starts at $15/mo; Otter.ai starts at $8.33/mo. The cheaper headline price isn't always the cheaper total cost — renewal pricing, per-user fees, and overage charges can shift the math. Use the plan-by-plan tables below to model your actual spend.
Feature Comparison
| Feature | | |
|---|---|---|
| unlimited recordings transcriptions | All plans including Free | — |
| instant ai summaries | Free | — |
| advanced summaries | Premium+ | — |
| ai action items | Premium+ | — |
| conversational meeting assistant | Premium+ | — |
| custom meeting bot | Premium+ | — |
| global search | Team+ | — |
| team playlists | Team+ | — |
| collaboration comments folders | Team+ | — |
| keyword alerts | Team+ | — |
| custom transcription vocabulary | Team+ | — |
| sso | Team+ | — |
| crm field sync | Business+ | — |
| deal view with insights | Business+ | — |
| coaching metrics | Business+ | — |
| ai scorecards | Business+ | — |
| custom data retention | Business+ | — |
| integrations | Claude + ChatGPT + Zapier + major CRMs | — |
| 90 day guarantee | All paid plans | — |
| rebrand fathom to fathom ai | 2024-2025 domain shift fathom.video → fathom.ai | — |
| live transcription | — | All plans |
| speaker identification | — | All plans |
| multi language support | — | All plans |
| zoom teams meet | — | All plans — native integration |
| ai chat in meetings | — | All plans |
| advanced ai workflows | — | Pro+ |
| salesforce hubspot zapier | — | Pro+ |
| custom ai workflows | — | Business+ |
| concurrent meetings | — | Business: 3 simultaneous |
| activity logs | — | Business+ |
| usage analytics | — | Business+ |
| sso scim | — | Enterprise |
| domain capture | — | Enterprise |
| hipaa | — | Enterprise add-on |
| api webhooks | — | Enterprise |
| customer success program | — | Enterprise |
Affiliate links — you pay the same price
Dive Deeper
About the ai meeting notes category
AI meeting notes in 2026 has exploded from a single-use category (Otter.ai transcription) to a crowded 5-vendor market with distinct positioning. 'Transcription-first' (Otter.ai $0-30/user/month): pioneer, still strong on raw transcription quality, now adding AI chat + workflows. 'Sales-optimized' (Fireflies.ai $0-39/seat/month, Fathom $0-34/user/month): conversation intelligence + CRM sync + coaching analytics for revenue teams. 'Workflow-integrated' (Granola $0-35/user/month): native integrations with Notion, Slack, HubSpot, Zapier, MCP protocol — designed for knowledge workers' existing tool stacks. 'Creator-friendly simplicity' (tl;dv $0-79/user/month): generous free tier + clean UX targeting small teams. Fathom pivoted to 'Fathom AI' positioning in 2024-2025 with fathom.ai domain. All five include unlimited recordings + AI summaries on paid tiers. Category pricing has standardized around $8-25/user/month annual for individual productivity tiers and $19-39/user/month for team/business tiers. Enterprise tiers ($35-75+/user/month) add SSO, HIPAA, admin controls. The 2024-2026 shift: AI action item extraction, speaker identification at scale, searchable transcript libraries, and deep CRM integration (Salesforce, HubSpot) became table stakes. Meeting bot join (auto-join Zoom/Meet/Teams) is universal. Category leaders differentiate via AI model quality (Granola's 'advanced AI thinking models'), workflow depth (Fathom's Deal View + coaching metrics), or pricing philosophy (Fathom's generous free Premium-equivalent tier).
How to choose between ai meeting notes options
First: individual productivity or team use? Solo knowledge worker: Otter Pro $8.33/user/month annual (51% savings) or Fathom Free (unlimited). Sales professional: Fathom Premium $16/month annual or Fireflies Pro $10/seat annual. Team 2-10 people: Otter Business $19.99/user/mo annual, Fireflies Business $19/seat annual, Fathom Team $15/user/mo annual (2-user minimum). Enterprise with HIPAA/SSO needs: Otter Enterprise custom, Fireflies Enterprise $39/seat/mo annual, Granola Enterprise $35/user/mo. Second: what meeting platforms do you use? All five support Zoom, Google Meet, Microsoft Teams. Fireflies and tl;dv expand to 10+ platforms (including Webex, Skype). Third: CRM integration critical for sales? Fathom Business $25/user/mo annual is category-leading for CRM field sync, Deal View, coaching metrics, AI scorecards. Fireflies Business $19/seat annual has good Salesforce/HubSpot integration. Otter Pro $8.33/user/mo annual includes Salesforce + HubSpot + Zapier but less sales-specific. Fourth: workflow integration? Granola native integration with Notion, Slack, HubSpot, Zapier, plus MCP protocol (emerging standard for AI agents). For knowledge workers in Notion-heavy environments, Granola's workflow depth is compelling at $14/user/mo Business. Fifth: free tier needs? Fathom Free is most generous (unlimited recordings + AI summaries). Fireflies Free unlimited transcription + limited AI summaries. Otter Basic 300 minutes/month. Granola Basic limited history. tl;dv Free unlimited recordings + AI summaries. Sixth: HIPAA compliance? Otter Enterprise (add-on), Fireflies Enterprise $39/seat. Other tiers don't typically support HIPAA BAAs. Seventh: conversation intelligence for sales coaching? Fathom Business (AI scorecards + coaching metrics + Deal View) and Fireflies Business (conversation intelligence + team analytics) compete here. Otter Business has activity logs but not sales coaching depth.
Building Your Business Stack?
Decision-makers comparing tools often need more than one category. Here are related comparisons:
Frequently Asked Questions
- Is Fathom cheaper than Otter.ai?
- Otter.ai is cheaper starting at $8.33/mo. Fathom starts at $15/mo and Otter.ai at $8.33/mo.
- Does Fathom or Otter.ai offer a free plan?
- Fathom and Otter.ai both offer a free plan.
- Which is better, Fathom or Otter.ai?
- Fathom scores 9.3/10 compared to Otter.ai's 9.1/10 in our analysis. Fathom ranks higher on features and value, but Otter.ai may suit specific use cases — see the feature comparison above.
- Is Fathom cheaper than Otter.ai for a team of 5?
- For a team of 5, Fathom costs $15/mo (flat rate) and Otter.ai costs $8.33/mo (flat rate). Otter.ai is the cheaper option at this team size.
- Are there other ai meeting notes alternatives besides Fathom and Otter.ai?
- Yes. Our [AI Meeting Notes pricing comparison](/pricing/ai-meeting-notes/) page covers all major providers with daily-verified prices. You can also see the [cheapest ai meeting notes](/pricing/ai-meeting-notes/cheapest/) for budget-focused options.